How Architecture Firms are Leveraging AI to Optimize Their Businesses – ArchDaily

How Architecture Firms are Leveraging AI to Optimize Their Businesses

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Working smarter, not harder is the goal of every business; but in architecture, where margins can be thin, its an imperative. So how do firms work smarter without spending tons of time wising up? By leveraging artificial intelligenceor AI.

Put simply, AI analyzes huge datasets to solve the historically unsolvable. AI unburdens people from time-consuming activities, like planning projects and work. Our brains arent wired to manage dozens of conflicting schedule dates, projects, and staff. But MosaicAI-powered resource management softwareis here to help architects effectively plan.

Heres how Mosaic uses AI to optimize planning:

1. Suggesting Projects for People

A core management function is making sure every team member has enough work to keep them busy. But effectively doing that requires a lot of information:

Mosaic takes these data points and more to suggest projects for staff. This ensures that not only is everyone busy, but theyre working on the right projects at the right time. And that translates to a significant increase in utilization, which drives profit.

2. Suggesting Project Teams

Lets say you need to staff a project starting next month. Traditionally, this is a very time-consuming game of back-and-forth: Whos available during that time, and do they have the skills? You call, email, and chatthen the schedule changes. The project is delayed, then delayed again. And this is happening across all projects, complicating planning exponentially. But Mosaic can manage it. It analyzes past plans to suggest staff who match work criteria. And thanks to our machine learning, suggestions get smarter over time.

3. Automating Scheduling and Rescheduling

One of the biggest time drains is keeping project schedules current when things constantly change. With Mosaic, you set up your project schedule and work plans. Mosaic then automatically reschedules things based on whats finished or incomplete, even suggesting staff who can help get work over the finish line before things are due. This functionality is so smart that it received two U.S. patents.

4. Recommending Hiring

As a business leader, you always need to know whether theres too much work and you need to hire, or not enough work and you need to chase proposals. Mosaic assesses demand for each role and compares it against the capacity of staff in those roles. It then tells you when demand exceeds capacity. When combined with our forecasting, you also get advanced notice on when to hire.

5. Identifying Profit and Loss Sectors

Mosaic analyzes historical data to tell you where you make your money and where you lose it. Our AI pinpoints commonalities between projects to essentially say do more of this and less of that. It even analyzes past performance through software integrations, so you know which proposals to drop and which to pursue.

6. Predicting Workload and Revenue

Understanding margins is often what keeps business owners up at night. In architecture, some firms dont have a clear picture of revenue for next month, let alone next quarter. Or their predictions arent accuratebut machine learning can help by analyzing project, planning, and budget data to predict workload and revenue.

By leveraging Mosaic, architecture firms can greatly reduce time spent on planning. This allows more time for billable work, business development, and education. Some architects might be concerned that AI will replace their jobs, but thats not the case. In fact, AI will enable better, more meaningful work. Like how buildings are enhanced with technology, business management is, too. And firms will make more moneyor maybe teams will simply work less. But wouldnt it be nice to actually choose? Thats the power of AI.

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How Architecture Firms are Leveraging AI to Optimize Their Businesses - ArchDaily